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Student Organization Records
Transferring Student Organization Records to the University Archives
The role of the University Archives, Duke's archival office, is to acquire, preserve, and manage University-related materials that have continuing value. We invite you to preserve a record of your organization's activities by placing your inactive files in the Archives now. They'll be available here for use by your members, and in years to come, for research by your successors or by those interested in Duke student life. See life at Duke for a partial list of our present holdings.You can contact us at 684-5637 or send email to archives@acpub.duke.edu . The Archives office is in room 341 Perkins Library.

We preserve such items as correspondence, minutes, reports, final budget statements and similar summary financial data, scrapbooks, newsletters, programs of events, and photographs. If you publish a newsletter or circulate notices, we'd appreciate being placed on your mailing list.

We ask that you do the following:

Use our boxes. They're free of charge for records being sent to the Archives, and can be picked up here on any weekday (8am-5pm). Don't overstuff the box; leave a bit of working room. There's no need to label the boxes; we'll do that. Include your group's name on the folder list (see below).

Please don't send us paper in hanging folders or masses of unfoldered paper; put the files in manila folders.

Prepare a list of the folder titles, including the dates. When you need to find something, this list will be invaluable. If a list is not appropriate, write a brief description of the contents instead. Be sure to include your group's name and address, and the name of a contact person.

Bring the records to 341 Perkins Library, or if you just have a small amount, send to us at Box 90202. When we've logged them in, we'll send you a receipt. Please keep it; the accession number on it is what we use to find the records.

Updated on Friday, March 12, 1999